Position Title: Accounting Administrator
Location: Arlington, VA
Report to: Managing Partners
Industry: Real Estate
Status: Full Time

Position Summary:

  • Support daily administrative functions and assist in the timely and accurate maintenance of the financial books and records of various real estate LLCs.
  • Provide support and coordination of all office systems, conference rooms, communications, filing, and bookkeeping functions for multi-entity real estate investors.
  • Prepare minutes for shareholders and directors’ meetings.
  • Provide general administrative and finance support to support the Managing Partners’ business entities.
  • Maintain calendar, update contacts and schedule appointments as necessary.
  • Manage donations to nonprofits; filing all receipts and total amounts donated.
  • Use recommended software systems (QuickBooks Pro online and others) to achieve greater efficiency for financial activities such as ACH payment processing, bank statement consolidation, and bill payment.
  • Monitor, review and verify accounting records and transactions for accuracy, timeliness and adequacy of supporting documentation.
  • Allocate credit card expenses to the various companies and categories.
  • Reconcile bank statements monthly and scan cancelled checks from bank website.
  • Process payroll biweekly for two small entities.
  • Reconcile operating accounts.
  • Prepare workers compensation audit reports.
  • Draft correspondence to CPAs, attorneys and other business contacts.
  • Interact with outside accounting firms to ensure accurate and timely tax filings.

Qualifications Summary:

  • Bachelor’s Degree in related field; preferably Accounting, Finance or Business Management.
  • Minimum four years administrative and accounting and/or finance experience.
  • Experience with Adobe, Word and Outlook.
  • QuickBooks Online preferred.
  • Advanced skills with MS Excel.
  • Comfortable working with both a Mac and a PC preferred.
  • Ability to work independently on projects and demonstrate decisive judgment.
  • Strong interpersonal and written communication skills with a respectful, positive, professional presentation style.
  • Effectively present information and provide timely and courteous service to internal and external customers.
  • Strong initiative and follow-through to complete projects.

Competitive salary commensurate with experience and education. Free parking and excellent benefits including health, dental, vision, 401(k) and generous PTO plan.