Job Description

Position Title: Executive Assistant
Location: Reston, VA
Industry: Software Development
Status: Full time, Direct hire

Position Summary:

  • Provide executive level administrative support to the Chief Financial Officer and the Chief Executive Officer
  • Screen callers and either forward call or assist caller on behalf of CFO or CEO
  • Heavy calendar management; schedule meetings in Outlook; interact with meeting attendees regarding meeting logistics and meeting materials
  • Schedule extensive domestic and international travel arrangements to include flight, transportation, hotel and other reservations as needed
  • Process expense reimbursements utilizing Expensify
  • Serve as liaison to board members; coordinate quarterly Board of Directors meeting
  • Research, prioritize, and follow up on incoming issues and concerns addressed to the CFO and CEO, including those of a sensitive or confidential nature
  • Plan and coordinate company events to include happy hours, game nights, picnics and holiday functions
  • Prepare meeting materials and agendas
  • Arrange catering for meetings and events
  • Proofread and print PowerPoint presentations
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion

Qualifications Summary:

  • Minimum 4 years relative Executive Assistant experience reporting to C-Level executive(s)
  • Strong travel coordination, calendar management and expense processing experience
  • Excellent interpersonal skills and the ability to build relationships with stakeholders, including staff and board members
  • Demonstrated proactive approach to problem-solving with strong decision-making capability
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Forward looking thinker, who actively seeks opportunities and proposes solutions
  • Proactive approach to projects with a take-charge personality
  • Bachelor’s Degree desired
  • Expensify experience is an asset
  • Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point)

Highly competitive salary. Free parking. Excellent benefits and generous PTO plan offered. Casual attire.