Position Title: IP Docketing Coordinator
Department:  Docketing
Reports To: Manager, Docketing
Industry:  Intellectual Property Law Firm
Location: Alexandria, Virginia

Position Summary:

  • Process incoming correspondence from the USPTO for both patent and trademark matters
  • Process domestic PTO correspondence and enter information into the associated PTO mail folder in the firm’s docketing system and then docketing all applicable due dates and reminders
  • Monitor USPTO and client notifications from the correspondence portal and link to the associated case in firm’s docketing system; docket all applicable due dates and reminders
  • Process foreign trademark mail received from foreign associates and update information and/or docket applicable due dates and reminders
  • Monitor notifications pertaining to foreign trademark mail sent by foreign associates through correspondence portal and enter into the associated case
  • Run daily dockets for both patent and trademark cases and clear due dates from answers obtained from the responsible parties throughout the firm
  • Docket Information Disclosure Statement (IDS) due dates
  • Docket and clear due dates for interviews with examiners sent via electronic updates from the practice groups
  • Process transfer-in memos and action sheets sent electronically by the transfer group
  • Run patent and trademark status check reports
  • Download USPTO mail from e-notifications or PAIR download reports   

Qualifications Summary:

  • Minimum three years intellectual property (IP) docketing experience required
  • IP Manager software experience an asset
  • Thorough understanding of foreign and domestic docketing procedures and rules
  • Knowledge of how to process, calculate due dates and docket all types of PTO and IP related mail; including general Patent, Trademark, Post Grant, Reexams, Interference/Derivations and contested proceedings as well as Copyright matters
  • Ability to identify invalid docket answers as well as omitted or erroneous PTO filed documents
  • Ability to be flexible in order to respond quickly and positively to shifting demands; able to work under tight deadlines and handle multiple tasks simultaneously
  • Strong computer skills and proven ability to work in a computerized docketing software database and the ability to quickly learn and adapt to new software
  • Flexibility and availability for overtime as needed


Direct hire. Metro accessible. Excellent benefits offered. Competitive salary.