Executive Assistant – Reston, Virginia

Position Title: Executive Assistant
Location: Reston, VA
Industry: Software Development
Status: Full time, Direct hire

Position Summary:

• Provide executive level administrative support to the Chief Financial Officer and the Chief Executive Officer
• Screen callers and either forward call or assist caller on behalf of CFO or CEO
• Heavy calendar management; schedule meetings in Outlook; interact with meeting attendees regarding meeting logistics and meeting materials
• Schedule extensive domestic and international travel arrangements to include flight, transportation, hotel and other reservations as needed
• Process expense reimbursements utilizing Expensify
• Serve as liaison to board members; coordinate quarterly Board of Directors meeting
• Research, prioritize, and follow up on incoming issues and concerns addressed to the CFO and CEO, including those of a sensitive or confidential nature
• Plan and coordinate company events to include happy hours, game nights, picnics and holiday functions
• Prepare meeting materials and agendas
• Arrange catering for meetings and events
• Proofread and print PowerPoint presentations
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion

Qualifications Summary:

• Minimum 4 years relative Executive Assistant experience reporting to C-Level executive(s)
• Strong travel coordination, calendar management and expense processing experience
• Excellent interpersonal skills and the ability to build relationships with stakeholders, including staff and board members
• Demonstrated proactive approach to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Proactive approach to projects with a take-charge personality
• Bachelor’s Degree desired
• Expensify experience is an asset
• Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point)

Highly competitive salary. Free parking. Excellent benefits and generous PTO plan offered. Casual attire.